Article 1: Identity
Section A: Name. This organization shall be known as the San Fernando High School Alumni Association, San Fernando, California (the Association).

Section B: Domicile. The Association will maintain its principle place of operations at San Fernando High School, 11133 O'Melveny Avenue in San Fernando, California The domicile may be changed by a majority vote of the Board of Directors.

Article 2: Purpose
Section A: Purpose. The purpose of the Association shall be threefold to promote a spirit of alumni unity and camaraderie through communication and reunions among alumni; location of alumni and acquisition and maintenance of school memorabilia; and to support the high school primarily through the award of scholarships. It is also the purpose of the Association to participate with the high school by means of student mentoring and facility maintenance.

Article 3: Membership
Section A: Eligibility. Any individual who attended (whether graduated or not) the high school, who taught at the high school, or who desires to support the goals of the Association is eligible to become a member of the Association.

Section B: Membership. Eligible individuals become members of the Association by submitting an application for membership accompanied by the annual dues payment. The term of annual membership runs from January 1st through December 31st of each year, the Association's fiscal year. Dues will not be prorated.

Section C: Termination. Membership in the Association will terminate upon failure to pay annual dues.

Section D: Voting privileges. Only current Members in good standing at the close of board nominations are eligible to vote during elections.

Section E: Dues.
An individual alumnus yearly is $25.00 each.
Married alumni couple yearly $40.00
An individual alumnus lifetime Gold Member is $200.00
Married alumni couple lifetime Gold Members is $300.00

Article 4: Officers
Section A: Officers. The officers of the Association shall be the President, Vice President, Treasurer, Secretary and Correspondence Secretary.

Section B: Elections. The officers shall be elected by a majority vote of the members returning election ballots. There are no limits on the number of times an individual may seek election to any office.

Section C: Term of Office. The term of office for each officer shall be two years. The term of office shall begin on the first day of September and run through the last day of August two years later.

Section D: Powers. The officers are vested with the powers appropriate to their elected office to accomplish the tasks necessary for the successful, day-to-day operations of the Association. The President shall be the chief operating officer of the Association, shall make all decisions concerning Association day-to-day operations, shall chair Association meetings, and shall direct the activities of the Vice President, the Treasurer, the Secretary, the Correspondence Secretary and various committee members.

The Vice President shall assist the President, perform the duties of the President if the President is incapacitated and oversee the activities of the Class Representatives.

The Treasurer shall be responsible for the financial operations of the Association.

The Recording Secretary shall be responsible for preparing and maintaining minutes, Agenda, etc. of Association meetings; be custodian of the Association's business records including the President's Program budget Plan and Financial Review, Committee annual reports, and documents produced by the Association Officers.

The Communications Secretary shall be responsible for preparing and maintaining records of all authorized correspondence on behalf of the Association; shall maintain the list and registration information of Association members; obtaining all minutes from any committee meetings and including them with the monthly Association meeting.

Section E: Resignation. Any officer may resign by tendering a letter of resignation to the elected Board Members. Such officer shall fully inform the President of the status of all pending items and shall deliver all Association information in his/her possession to the President prior to resignation.

Section F: Removal from Office. Any officer who fails to perform the duties of the office to which the individual has been elected may be removed from the office by a two-thirds vote of the Members.

Section G: Vacancies. If the President resigns or is removed from office, the Vice President will assume the Presidency for the balance of the existing term. If the Vice President, Treasurer or the Secretary resign or are removed from office, the President will nominate to the elected Board Members the individual to fill the vacant office for the balance of the existing term. And this individual will enter the office upon a majority vote of the Board Members for the balance of the existing term.

Article 5: Committees
Section A: Standing Committees. The Association will have the following permanent standing committees: (INSERT COMMITTEE NAMES HERE). Each of these committees will have a charter detailing objectives, membership, scope of operations and procedures.

The Elected Board Members shall approve the charters and all proposed charter changes and appoint committee chairmen and committee members. All Committee Charters will become addendums to the Association Bylaws.
Section B: Committee Control. The President, as the Association's chief operating officer, will direct and control the activities of the various Standing Committees.

Article 6: Class Representatives
Section A: Status. Members interested in serving as representatives of their class will notify the Vice President. The number of representatives per class will normally be one but class size and distribution may necessitate two or more representatives.

Section B: Role. The role of the Class Representatives shall be to promote communications between the various officers and committee members and the members of their respective classes. Class representatives shall correspond directly with all found members of their class at least once a year. All communications made directly on behalf of the Association by Class Representatives must receive the approval of the Vice President.

Section C: Oversight. The Vice President shall oversee the Class Representatives and be their principle point of contact for Association activities. The Vice President shall be active in searching for Representatives for classes which have no active help; be liaison between all Class Representatives and the Elected Board; contact each Class Representative at least twice a year to encourage proactivity regarding search for "lost" alumni, yearly newsletters to classmates in the directory, and sharing classmate information with the Correspondence Secretary.

Article 7: Association Operations
Section A: Scholarship. The Association will solicit special contributions to fund scholarship(s) for deserving graduating students of the high school. A scholarship will be awarded each time the fund reaches five hundred dollars ($500.00). The Scholarship Committee will develop guidelines for the award of scholarship(s) and will work with high school officials to determine the method for awarding scholarship(s). Operating procedures for the award of scholarship(s) will be developed by the Scholarship Committee and approved by the Elected Board Members.

Section B: Nominating/Elections. The Elected Board Members will appoint a Nominating/Elections Committee to serve for a period of elections . It will be the responsibility of the committee to present to the Association through the Winter/Spring newsletter a single slate of nominees for officers. The committee will verify the results of the returned ballots and announce the results in the Summer/Fall newsletter.

Section C: Database. The Association will maintain a Database of all alumni, teacher, and associates of the high school. This Database will include, at a minimum, the names, addresses, telephone numbers and membership status. The Association will also publish annually a directory containing a subset of the information in the registry; this directory will be sent to all Association members. Operating procedures for the Database, addressing confidentiality of data, use of data for advertising purposes, and requirements of the directory, will be developed by the Correspondence Secretary and approved by the Elected Board Members

Section D: Locator. The Association will actively seek missing alumni, teachers and associates through a variety of means, and will assist individual members seeking to do this also by whatever means available to the Association. Procedures for searching for missing individuals will be developed by the Communication Secretary and approved by the Elected Board Members.

Section E: Newsletter. The Association will publish a newsletter at least twice a year with information provided directly by members, Class Representatives, or Officers. The newsletter will be mailed or emailed to all Association members. One complimentary newsletter will be sent to all newly located eligible individuals. Operating procedures for the Newsletter will be developed by the Publications Committee and approved by the Elected Board Members.

Section F: History. Offices shall appoint an historian to maintain archives of both school and Association memorabilia to include but not be limited to: yearbooks, commencement programs, school newsletters, Association newsletters, Association directories and reunion memorabilia. Duties of the Historian include: keeper of Association archives, including all memorabilia, and proactive searching for said memorabilia; Director of the Yearbook Reproduction Project and focal point for selling Reproductions; liaison between the Association/Board of Directors and the American Overseas Historical Society; point of contact for research questions from students currently at the school or any other interested individuals.

Section G: Reunions. The Association will from time to time host an all-year reunion to which all class years will be invited. The President will propose such an all-year reunion in the annual Program Budget Plan approved by Elected Board Members. Once approved, the entire registry, not just Association members, will be notified of the reunion. Attendance at reunions is open to all people in the registry, not only Association members, but the Offices may establish price differentials between member and non-member reunion costs. The President may establish a Committee to plan and execute an approved all-year reunion. Further, the Association will assist individual Association members who organize mini-reunions for select groups of class years, for selected geographic areas or for Association members only. As a minimum, newsletter publicity and locator the Association shall provide assistance.

Section H: Memorabilia. The Association shall, to the degree practical, collect, maintain and sell memorabilia to Association members. If possible, the Association will obtain the copyright to all memorabilia it controls and sells. The President may establish a committee to handle memorabilia. The President will develop procedures for the control and sale of memorabilia and these procedures will be approved by the Elected Board Members. All profits received from the sale of any memorabilia will be placed into the Association fund and may be used to pay any or all expenses incurred by the Association.

Section I: Online Operations:
The Correspondence Secretary will organize and actively search for E-mail Representatives for each specific graduated year; receive all new and changed e-mail addresses from Alumni, sort these addresses, and pass them on to the respected class representatives and the respective Class/E-mail on-line representatives; maintain pages for class years which have no online E-mail Representative; and create and enforce rules and regulations for maintenance of on-line E-mail Directory Pages linked to the Association's Main Home Page.

Article 8: Fiscal Policy
Section A: Fiscal year. The fiscal year of the Association shall be from January 1 through December 31 of each year.

Section B: Dues. The Association shall collect dues from each eligible individual as a requirement for membership. The President shall propose a level of dues annually which shall be approved by a majority vote of the Board of Directors. Dues are due in January of each year and are considered delinquent if not paid by March 1st. Failure to pay the annual dues will terminate membership in the Association.

Section C: Allocation. All dues will be deposited in a general fund account and may be used to pay any or all expenses incurred by the Association. Conversely, contributions received by the Association for scholarships, while they may be deposited in the general fund account, shall be appropriated and used only to fund scholarship(s).

Section D: Compensation. Officers, directors, Committee Members and Class Representatives shall receive no compensation for their services. Compensation for expenses will be made only if the expenditures were contained in the President's Program Budget Plan and approved by the Members.

Section E: Control. The Treasurer shall sign all checks, drafts, loans or other orders for payment of money, notes, and other evidence of indebtedness issued in the name of the Association. If the Treasurer is unavailable, the President may sign in the Treasurer's place. If at any time the amount of any of the above instruments is greater than $1,000.00, both the President and Treasurer shall sign the instrument.

Section F: Audit. After the various financial records have been closed at the end of the fiscal year, the Treasurer shall obtain an audit of these records. Upon completion of the audit, these records along with the record of the audit will be included in the President's Financial Review. After elected Board Members have reviewed and approved the Financial Review report, it will be provided to the Association members either in the Newsletter or by other appropriate means.

Article 9: Elections
Section A: Timing. The Association will hold elections every year for one half of the Association Offices. Only current members of the Association are eligible to stand for election.

Section B: Management. The elections will be planned and executed by the Nominating/Elections Committee. Operating procedures for the Election Committee will be developed by the Elections Committee and approved by the Board.

Article 10: Reports
Section A: Requirements. The President will produce a Program Budget Plan and a Financial Review Report each year. Finally, the various Standing Committees will detail their activities in an annual report due in February.
Section B: Program Budget Plan. The President will provide a Program Budget Plan by November 1st of each year. The plan will briefly state the expected level of revenue for the coming year and each activity to be undertaken in the coming year and its associated projected cost, e.g., Newsletter, 2 per year, $1000.00 production and distribution costs. The Board will have until December 15th to review and approve the plan. The President may restructure and resubmit items, which the Board did not approve. If the Board fails to act on the plan by December 15, the plan is deemed disapproved.
Section C: Financial Review. The President with the assistance of the Treasurer will submit a brief Financial Review by March 15th of each year. The report will include initial and final balance sheets and other necessary financial reports that detail the preceding fiscal year and the audit conducted on them. The President will also recommend the level of dues for the succeeding fiscal year. The Board will review this submission, approve or reject any recommended dues changes and provide to the President any proposals for strengthening the fiscal operations of the Association. After approval of the Financial Review, it shall be published in the next issue of the newsletter or distributed to members by other means.

Article 11: General Provision
Section A: Contracts. Officer(s), or agent(s), upon approval by Association Officers, shall be authorized to enter into any contract or execute any instrument in the name of the Association. All contracts shall require the signature of at least one Association Officer.

Section B: Indemnification. In discharging their duties, the Officers, and various Committee Members of the Association shall be indemnified by the Association for judgments and fines (whether civil, criminal, administrative or investigative) for any of the above enumerated matters, as well as reasonable expenses for each, including attorney's fees actually and necessarily incurred as a result of such action or proceeding, if such Officer or Committee Member acted in good faith, for a purpose which he or she reasonably believed to be in the best interests of the Association, but had no reasonable cause to believe that his or her conduct was unlawful.

Section C: Gifts. The Offices may accept on behalf of the Association any contribution, gift, bequest or device for the general purpose of or for any special purpose of the Association.

Article 12: Existence
Section A: Implementation. These By-Laws will be implemented on January 1st of the year following their approval. These by-laws shall be approved by a majority vote of the members returning ballots.

Section B: Amendment. The elected Board Members shall set the policy for amending these By-Laws and shall send amendments that they approved to the members for final approval. These By-Laws may be amended or repealed by a majority vote of the members returning ballots.

Article 13: Dissolution
Section A: Approval. The Elected Board Members must approve a motion to dissolve the Association by a three-fourths majority vote and then send the approved motion to the membership for ratification. Dissolution will be approved if three-fourths of the members returning ballots vote in favor of the motion.

Section B: Implementation. Once dissolution has been approved, all liabilities and obligations of the Association will be discharged or adequate provision to discharge them will be made. Any remaining assets will be distributed to any Association or Associations that the Elected Board Members determines to be consistent with the Association's purpose as set forth in Article 2 above and with applicable provisions of law.